When someone is busy working on a project, it�۪s easy for his or her office to become disorganized. Within a short period of time, important documents can get mixed up with junk mail or other less important paperwork. Also, a person can lose files and other work related materials. Unfortunately, missing paperwork can result in lost business. Not surprisingly, a disorganized office can cause a person to feel stressed out. Someone in this situation may need the assistance of a professional organizer. The following explains what a professional organizer does and how an organized office can help individuals work with a higher level of efficiency.
Professional Organizing as an Industry/Career
Today, professional organizers are fulfilling a need in many types of busy office environments. A professional organizer uses his or her skills and knowledge to improve the operations of an office. He or she takes a look at the setup of an office and comes up with practical ideas to improve organization. In many cases, the work of a professional organizer raises the productivity level of the employees in an office. Professional organizers can also help people improve their home offices.
What Professional Organizers Do
The work of a professional organizer varies depending on the needs of an office. For instance, one office may have a disorganized filing system. In that instance, a professional organizer would devise a new filing system that would allow all employees to find the files they need in an efficient fashion. Another office may have a generally disorganized environment that prevents employees from being productive. A professional organizer would examine the layout of the office and perhaps rearrange some of the desks. He or she may even remove several filing cabinets and replace them with one that accommodates all of the files in a more compact way. A professional organizer often gives office workers suggestions on how they could better organize their individual workspaces with containers, shelves, and other organizing tools. A talented professional organizer can look at any office and immediately come up with some workable ideas to make it more efficient.
Categories of Professional Organizing
Professional organizers can work in one or many areas of organization. For example, there are some professional organizers that help people organize their homes. This includes the rooms of a home as well as the basement and garage. Other professional organizers help clients organize their offices. The office can be a home office or an office located in a separate building. According to the NAPO, some professional organizers work with specific groups of people including students, people with Attention Deficit Disorder, and even children.
Categories of Professional Organizing
Most professional organizers look at their work as a process. First, he or she looks at the setup of an office to decide what needs improvement. Then, one item is dealt with at a time. For instance, a professional organizer may begin by focusing on the desks of an office. He or she offers practical suggestions that create more work space on a desk. After organizing the desks of an office, a professional organizer may move on to the filing system. He or she has a logical plan for recreating an office to make it more organized.
The Multi-Step Nature of the Organizing Process
Most professional organizers look at their work as a process. First, he or she looks at the setup of an office to decide what needs improvement. Then, one item is dealt with at a time. For instance, a professional organizer may begin by focusing on the desks of an office. He or she offers practical suggestions that create more work space on a desk. After organizing the desks of an office, a professional organizer may move on to the filing system. He or she has a logical plan for recreating an office to make it more organized.
Tips/Advice of Professional Organizers for Organizing an Office
There are some common things that professional organizers see in offices that prevent employees from doing their most productive work. For example, an office worker may have a fax machine or printer on his or her desk. These devices take up a lot of desk space making it difficult for a person to work. Consequently, a professional organizer may put the fax or printer on a nearby file cabinet or shelf in order to give the employee more desk space. Also, to create more desk space a professional organizer may set up shelves above the desk for books and other publications that the employee rarely uses. If an employee has several pictures on his or her desk, a professional organizer may suggest a bulletin board for the pictures to clear desk space. In addition, putting a computer keyboard on a rolling shelf that disappears beneath the desktop is a smart way to make space. A professional organizer may help an office manager evaluate a filing system in order to remove and store files that are never looked at. With some offices, a few small changes can add a great deal of organization to the environment.
The Importance of Having an Organized Office
An office that is disorganized can result in losses of all kinds. Lost information, lost clients, and a loss of patience. Employees may leave a company because they can�۪t endure the disorganization of an office. Also, employees can become stressed out with a lack of space to do their job. Alternatively, an organized office allows employees to do their jobs in an effective way. Information, contacts, and paperwork can be found by any employee of the office at any time. An organized office allows employees to accomplish the work they were hired to do.
Tips for Organizing Other Areas
There are plenty of other places in need of organizat
ion outside of an office environment. For example, a professional organizer who is hired to organize a closet may suggest that the owner evaluate each piece of clothing to see whether it is needed or can be given away. He or she will also likely suggest a hanging storage device for shoes and handbags. Alternatively, a professional organizer who is hired to organize a garage may shop with the owner for a wall storage unit for tools. A plastic container with multiple drawers would also be a suggestion for small items such as nails, screws, washers, and more. A skilled professional organizer will have lots of suggestions for any space in need of organization.
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